See Opsi + GoTab in Action: Transform Your Restaurant Operations!

On March 31, 2025, GoTab hosted a live demonstration of Opsi, the intelligent restaurant management platform designed to streamline restaurant workflows, enhance efficiency, and improve profitability. Presented by Andrew Morgan (VP of Operations, GoTab), James Passafaro (Co-Founder & Head of Operations, opsi), and Matt (Co-Founder, opsi), the demo showcased opsi’s core functionalities and its seamless integration with GoTab.

Introduction & The Need for opsi

Andrew Morgan opened the session by discussing GoTab’s mission to help operators maximize revenue through technology. He emphasized the critical role of inventory management, recipe control, and cost analysis in running a profitable hospitality business. Rather than developing an inventory solution internally, GoTab partnered with opsi, recognizing its advanced capabilities in these areas.

James Passafaro followed by sharing his extensive background in fine dining and restaurant operations, explaining how his personal frustrations with inefficient inventory tools led to the creation of opsi. The goal of opsi, he explained, is to give operators more time, reduce friction in daily operations, and improve financial oversight through better inventory, recipe, and task management.

Key Features of opsi

1. Recipe & Cost Management

• opsi allows restaurants to create detailed digital recipe cards, including ingredients, preparation steps, plating instructions, and allergens.
  
• Live cost tracking: Operators can input vendor invoices, and opsi automatically calculates real-time food costs and profit margins.
  
• Scaling capabilities: Recipes can be scaled based on portion sizes, ingredient availability, or batch preparation.
  
• Mobile-first design: All features are accessible on tablets and smartphones, ensuring staff can access recipes and training materials instantly.
  

2. Inventory Management

• opsi enables automated invoice processing, turning vendor invoices into actionable inventory data.
  
• Operators can track actual vs. theoretical inventory usage, helping to reduce waste and improve cost control.
  
• Multi-location functionality: The platform supports ingredient transfers between restaurant locations.
  
• Commissary support: A new feature (coming in May 2025) will allow central kitchens to supply ingredients to multiple locations efficiently.
  

3. Task & Staff Management

• opsi includes a built-in task management system, allowing operators to create checklists for daily prep, opening/closing procedures, and team assignments.
  
• Tasks can include required responses (e.g., temperature logs, signature verifications) and integrate directly with recipe and inventory data.
  
• Operators can assign tasks based on roles (e.g., chef, manager, bartender) to ensure the right people see the right checklists.
  
• Team communication: A built-in chat feature centralizes staff communication, eliminating the need for multiple messaging apps.
  

4. GoTab Integration

• opsi automatically imports GoTab menu items and converts them into digital recipes with real-time cost tracking.
  
• Sales data from GoTab syncs with opsi to provide a clear picture of food costs, profit margins, and inventory depletion.
  
• Menu item details, including ingredient lists, allergen information, and preparation instructions, are accessible directly from GoTab’s POS and KDS systems.
  
• Modifier management: GoTab’s upgraded Options Groups system allows for accurate cost tracking of add-ons and substitutions.
  
  

Live Demo & Q&A Session

Matt conducted a live walkthrough of opsi’s features, demonstrating:

1. How to create and manage digital recipes, track costs, and adjust for ingredient price fluctuations.
   
2. How invoice processing updates real-time food costs and inventory levels automatically.
   
3. How staff members can access training materials, prep steps, and plating instructions directly from their mobile devices.
   
4. The task management system, showing how team members can complete, verify, and track assigned duties.
   
5. The GoTab integration, demonstrating how sales data informs cost and inventory reports.
   

The session concluded with a Q&A, addressing key customer concerns:

• Multi-location support: opsi is designed for multi-unit operations, allowing HQ-level recipe and task management across multiple stores.
  
• Inventory transfers: A new feature launching in Q2 2025 will allow for ingredient transfers between locations.
  
• Reservation sales tracking: While opsi currently integrates with various POS and inventory systems, future updates may include reservation sales tracking.
  
• Comparison to competitors (e.g., ExtraChef from Toast): opsi offers tighter integrations, better mobile functionality, and more comprehensive operations tools beyond food costing.
  
  

"OPSI really ties the whole operation together, moving beyond the traditional view of inventory as just a back-of-house function. Chefs, cooks, and operators all benefit from its comprehensive features—whether it’s the notes functionality, real-time cost tracking, or seamless integration with GoTab. It’s not a one-dimensional tool; it provides everything needed to run an efficient, profitable operation. I love it—I just wish this had been around 10 years ago when I was running restaurants."
— Andrew Morgan, VP of Operations, GoTab

Exclusive Offer for GoTab Customers

GoTab customers were offered 90 days of free access to opsi. Operators interested in signing up were encouraged to contact their GoTab account manager or email the opsi team directly.

Conclusion

The opsi demo successfully showcased how the platform reduces operational friction, enhances profitability, and integrates seamlessly with GoTab. By providing a single platform for inventory, recipe, and task management, opsi helps operators save time, improve financial accuracy, and optimize their workflows.

With more features on the way, including commissary management and inventory transfers, opsi and GoTab are positioned to redefine restaurant operations through smart, user-friendly technology.

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